Needle & Hay Privacy Policy
Last updated August 08, 2021
Thank you for choosing the services of “Needle & Hay” (“we,” “us,” or “our”). We are committed to protecting your personal information and your right to privacy. lf you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact us at office@needleandhay.
This privacy notice describes how we might use your information if you:
- Visit our website at https://www.needleandhay.net
- Engage with us in other related ways – including contacting via email, any sales, marketing, or events
- In this privacy notice, if we refer to:
- “Website,” we are referring to any website of ours that links to this policy
- “Services,” we are referring to our Website, and other related services,
including any communication, by email or otherwise, sales, marketing, or events.
We provide executive search and recruiting services and therefore collect, use and store a variety of personal data necessary to provide such services. The purpose of this privacy notice is to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. lf there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately. Please read this privacy notice carefully, as it will help you understand what we do with the Information that we collect.
Table of Content
1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO WE USE YOUR INFORMATION?
3, WILL YOUR INFORMATION BE SHARED WITH ANYONE?
4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
5. HOW LONG DO WE KEEP YOUR INFORMATION?
6. HOW DO WE KEEP YOUR INFORMATION SAFE?
7. WHAT ARE YOUR PRIVACY RIGHTS?
8. CONTROLS FOR DO-NOT-TRACK FEATURES
9. DO WE MAKE UPDATES TO THIS NOTICE?
10. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
11. HOW CAN YOU REVIEW UPDATE OR DELETE THE DATA WE COLLECT FROM YOU?
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us and that we gain through other sources.
We collect personal information that you voluntarily provide to us when you engage in activities on the Website or otherwise when you contact or communicate with us.
The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the information you would like to provide to us.
The personal information we collect may include the following:
Personal Information Provided by You. We collect names; contact information (e-mail address, address, telephone number), career history, education history, social activities, compensation details (where permitted by applicable legislation), professional experience, information relating to references, language skills, photographs, individual capabilities, qualifications, preferences, personality, character information, professional style profile, interview notes as well as interview recordings and transcripts of such recordings (if applicable), offer letters, identification data (civil/marital status, gender, nationality), contact history and other similar information.
All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.
If you are a client or potential employer, or supplier, we will collect and use information about your company and individuals within your company for the purposes of meeting our obligations to you and furthering our mutual business relationship. Data collected will typically comprise contact details (such as name, telephone number, email address, job title, and business record related to our services).
Information collected from other sources
In Short: We may collect limited data from public databases, marketing partners, and other outside sources.
In order to enhance our ability to provide relevant services and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, as well as from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, social media profiles, social media URLs and custom profiles, for purposes of enhancing your profile information that might be shared with potential employers.
2. HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate business interests as outlined herein, in particular to provide recruiting services, and compliance with our legal obligations.
We use personal information collected via our Website and through direct contact with you for providing recruiting services to third parties and connect you with potential employers. You provide your information to us in order to meet this purpose and provide you, if possible, with new job opportunities. You request this service from us which we provide to you, if not indicated otherwise, free of charge.
The data is used in the usual course of our business to provide our services to clients. This may include assessing your suitability for certain positions, presenting you as a candidate to potential employers (our clients), contacting you for an assignment or verifying the details of your profile.
We process your personal information for these purposes in reliance on our legitimate business interests, with your consent, and/or for compliance with our legal obligations.
We may use your information to provide you with the requested service. We might provide the information that you provided to us about you, including information collected otherwise, to such potential employers.
Your personal information may also be shared with third parties whom we have engaged to provide services such as education checks and/or background checks, to the extent that the checks performed are appropriate and in accordance with the applicable law.
In addition to the above we may disclose personal information for internal business purposes. Such business purposes include, but are not limited to audit procedures, security processes, maintenance of our systems and infrastructure and internal research of our business.
3. WILL YOUR IN FORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.
We may process or share your data that we hold based on the following legal basis:
- Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose, including the purposes provided in this Privacy Policy.
- Legitimate lnterests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
- Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
- Vital lnterests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
More specifically, we may need to process your data or share your personal information in the following situations:
- Business Partners. We may share your information with our business partners to offer you certain products, services or promotions.
4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
In Short: We may use cookies and other tracking technologies to collect and store your information.
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information in accordance with our Cookie Notice: https://www.needleandhay.net/cookies.
5. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep your information for as lang as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than 1 year. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
6. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website, via email or otherwise, is at your own risk. You should only access the Website or use transmission service within a secure environment.
7. WHAT ARE YOUR PRIVACY RIGHTS?
In Short: In some regions, such as the European Union (EU), European Economic Area (EEA) and United Kingdom (UK), you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time. In some regions you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
lf we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
lf you are a resident in the EU, EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority.
8. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Da-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. lf a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
9. DO WE MAKE UPDATES TO THIS NOTICE?
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. lf we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
10. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
lf you have questions or comments about this notice, you may email us at office@needleandhay.net or by post to:
Christoph Herzeg, Gartenweg 23, Pörtschach 9210, Austria
11. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please connect with us at office@needleandhay.net
This privacy policy was created using Termly’s Privacy Policy Generator.